Use Cases Collections & ArrearsMortgage ServicingRedress & ClaimsCustomer Service
Use Case

Customer Service

Answer queries, prevent issues, detect vulnerability — proactive support that meets FCA Consumer Duty requirements.

The Challenge

Complexity meets volume.

Credit and financial services customer service demands product expertise, system access, and genuine empathy — across thousands of daily interactions.

Training & Knowledge Complexity

New agents need 6 weeks before they're productive — learning product mechanics, interest calculations, overlimit rules, fraud processes, and how to navigate multiple systems. Even then, complex queries still need escalation.

  • 6-week training programme before handling live calls
  • Product knowledge constantly evolving
  • Multiple systems to master (CRM, processor, fraud)
  • Complex queries still require escalation

Quality & Consistency Issues

Agent quality varies by experience, product knowledge, system familiarity, and time of day. High attrition means continuous training investment. Sample-based QA catches issues after customers are already affected.

  • 20–30% annual attrition typical in financial services
  • Quality varies by agent, shift, and fatigue
  • Sample QA (10–20% of calls) misses most interactions
  • Escalations create bottlenecks and delays

The Daily Reality

Each query type requires different system access, product knowledge, and process steps. Agents spend time navigating systems, looking up procedures, and escalating when unsure — while customers wait.

  • Card declined/blocked: Why? Can I use it? How to unblock?
  • Payment queries: When due? Minimum vs full balance? How to pay?
  • Transaction disputes: Don't recognise charge, fraud concerns
  • Overlimit issues: Why declined? What's my limit? Can I increase?
  • Statement questions: What are these transactions? Why this interest?
  • Vulnerability signals: Job loss, health issues, financial difficulty mentions

Transform your service economics.

Traditional contact centre
6 weeks
to productivity + 30% attrition
With Agentic AI
90 sec
average handle time on routine queries

Consistent, expert-level service at any volume — without the training overhead.

What to Expect

Measurable outcomes.

Based on industry benchmarks. Individual results vary depending on portfolio composition and existing processes.

−65%
Average Handle Time
100%
Interaction Monitoring
−40%
Escalation Rate
100%
Vulnerability Detection

System in Action

How it works in practice.

Real scenarios showing how the agentic system reasons, acts, and escalates — with compliance built into every step.

Scenario 1: Card Declined at Checkout

Scenario: Customer: "My card just got declined at the supermarket — really embarrassing. What's going on?"
Context Review
Reviews account: Customer £50 away from £3,000 limit. Transaction for £75 attempted. No fraud flags. Good payment history.
Account Review
Confirms: Decline due to insufficient available credit — £75 transaction would exceed limit by £25.
Payment Review
Checks recent payments: £200 payment cleared 2 days ago but not yet posted to available credit (takes 3 days).
Customer Response
"I can see what happened — you made a £200 payment 2 days ago which cleared, but it takes 3 days to show in your available credit. That payment will post tomorrow, giving you £250 available. Your card will work again then. In the meantime, purchases under £50 will work."
Outcome: Customer understands exactly what happened and when card will work. No escalation needed. Handle time: 2 minutes vs 8+ minutes with traditional approach.

Scenario 2: Suspicious Transaction with Vulnerability Signal

Scenario: Customer: "There's a transaction for £450 to 'Luxury Resorts' I didn't book. Also, I lost my job last month and I'm worried I can't pay my balance."
Transaction & Fraud Review
Reviews £450 charge: posted 2 weeks ago, merchant in Spain, no previous transactions. Customer confirms no travel to Spain. Initiates dispute — temporary credit issued, new card ordered.
Vulnerability Detection
⚠ Keywords detected: "lost my job", "can't afford", "worried".
Action: Flags account as vulnerable. Suspends standard collections activities. Prepares escalation to specialist team with full context.
Customer Response
"I've started a dispute for that £450 charge — you'll see a temporary credit within 2 working days. A new card will arrive in 3–5 days.

I heard you mention job loss — I'm sorry. We have specialist support for customers facing difficult times. Our financial difficulty team can discuss payment arrangements. They'll call you back within 24 hours."
Outcome: Fraud handled correctly. Vulnerability detected and escalated with full context. FCA Consumer Duty obligation met. Handle time: 4 minutes. Traditional approach risks missing the vulnerability signal entirely.

Scenario 3: Address Change with Proactive Resolution

Scenario: Customer: "I've moved house — can you update my address?"
Processing
Updates CRM, card processor, statement delivery, and app registration simultaneously — all in 8 seconds.
Context Review
Reviews account: PIN reminder requested 3 days ago, currently being sent to old address.
Customer Response
"I've updated your address across all systems. Everything will now go to your new address.

I can see you requested a new PIN 3 days ago which is being sent to your old address — would you like me to cancel that and send a new one to your new address instead?"
Outcome: Address updated everywhere simultaneously. Proactive resolution of PIN issue the customer hadn't thought about. Handle time: 90 seconds vs 6+ minutes with traditional approach.

Team background (includes)

Vanquis Bank  ·  Capital One  ·  Barclaycard  ·  Chetwood Bank  ·  Intrum  ·  Arrow Global  ·  KotoCard

Get Started

Ready to transform your customer service operation?

Start with a focused 6–8 week POC using your real data and workflows. Low investment, real output, evidence to decide.